FMO is committed to protecting the privacy and security of all personal information it processes, including of job applicants, candidates and other persons that visit the recruitment website of FMO or that are in any other way subject of the recruitment processes of FMO.
In this privacy statement we explain why and how we use your personal information in the context of our recruitment processes, your rights regarding this data, as well as the protections we have in place to safeguard it. Financierings Maatschappij voor Ontwikkelingslanden N.V. (FMO) is the data controller of the personal data processed as described in this statement. Once you are successful in your application, this statement will no longer apply. Employees and externals working for FMO are informed of the processing of their personal data by us via the Privacy Statement Employees and Externals.
In this privacy statement you can read:
If you apply through our website, we will store the information that you provided us, such as your name, contact details, information in your cv and motivation letter. We may collect, store and use the following personal information about you for the purposes described below:
Your prefix, name, previous or maiden name, gender, nationality, civil/marital status, date of birth, place and country of birth, age, personal contact details, eligibility-to-work information, emergency contact information.
Skills and experience, qualifications, references as provided in a CV and application documentation, interview and assessment data, background and verification information related to the outcome of your application, screening report, VOG, details of any offer made to you.
Position of interest, title, location, full-time, part-time, possible terms of employment, possible salary, bonus, benefits, compensation type, salary step and other awards, currency pay frequency, effective date of compensation.
Citizenship, passport data and identity card data and details of residency or work permit.
FMO may need to process certain data that is categorised as ‘sensitive data’ or may be perceived by you as ‘sensitive’, as this data is of a particular personal nature. This data could include:
Subject to applicable law, your personal data may be stored and processed by us or one of our dedicated partners for the following purposes:
We process the above personal data to enter into a contract with you (collecting your banking details), to comply with legal obligations we are subject to (keeping a copy of your passport and social security number for tax purposes) or on the basis of your consent (e.g. to retain your CV for future positions). We may also process personal data because it is in our legitimate interests to do so (for instance to make a proper assessment of the eligibility of a candidate, verifying the information received from the applicant, processing personal data for pre-employment screening) without your right to e.g. privacy prevailing.
We usually collect your personal information from you, e.g. because you provide us with your CV or with information during a job interview. We may also obtain your personal data form public data sources and social media like LinkedIn. With your consent, we will obtain personal data from your references such as previous employer, or pre-employment screening agencies, third parties carrying out background checks.
We will store your personal information only for as long as is required or reasonably necessary for the purposes for which it was collected, as explained in this Privacy Statement. The criteria we use are the following:
Within FMO, only those employees that are involved directly in the recruitment process, have access to the personal data. For the above purposes, personal information may be transferred within or outside of the jurisdiction where you apply from or where the position is, either within FMO or to third parties, including, but not limited to:
Examples of third parties with whom we share your personal data (not a limitative list) include Ubeeo (recruitment), Validata (screening), LTP (assessments).
Where FMO transfers personal information internally within FMO or to any third party between different jurisdictions, including, but not limited to, transfers outside of the European Economic Area (EEA), and to other jurisdictions that have not been deemed to offer adequate protection, for the purposes outlined in this document, it will take appropriate steps to ensure that there is an adequate level of protection for personal information in place in accordance with applicable legal requirements. Such as concluding additional contracts or (technical) measures in case of transfers outside the EEA.
Personal data held by us will be kept confidential in accordance with data protection laws and applicable FMO policies and procedures.
We will take appropriate security measures to protect personal data and to keep it secure and safe from loss or unauthorized disclosure or use.
You have a number of legal rights in relation to the personal data that we hold about you
These rights include:
If you would like to exercise any of these rights, or if you have any concerns about how your personal data is handled by us or wish to raise a complaint on how we have handled your personal data you may contact us via email at: DPO@FMO.nl.
If you have a complaint, we’d like to hear about it so we can try to find a solution first. You always have the right to lodge a complaint with the applicable data protection authority. For the Netherlands, this is the Autoriteit Persoonsgegevens (T: +31 88 - 1805 250 or https://autoriteitpersoonsgegevens.nl/nl/meldingsformulier-klachten).
To protect your privacy, we will take steps to verify your identity before fulfilling your request; this can mean that we ask you to meet us in person in the office or ask you to identify yourself first.
From time to time, we may make changes or amend this Privacy Statement for Employees and Externals as required to reflect any changes to the way in which we use personal data or as a result of changes in data protection laws. A new version will be published on the intranet.
Questions about this privacy statement can be directed to our Data Protection Officer: DPO@fmo.nl.
Version March 2023